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We are a full-service operations consultancy for growing teams

Our Expert Operations Consultant Team Built For You:

DO YOU LOOK AT COLLABORATIVE HIGH-PERFORMING TEAMS &
WISH YOU HAD THAT MAGIC?

‍‍Frees you from the day-to-day and drives your vision forward.

        Say goodbye to the Sunday Scaries, the overwhelming team management, and the struggle of trying to do it all yourself. Let us "plug in" and take operations management off your shoulders so you can focus on what matters.
Learn How We Can Help - Book A Free Strategy Call
  • Magical Teams is the strategic and implementation consultant partner for established small business owners and startups who are mission driven and DEIB committed.
  • Industry agnostic, we select clients based on people-first values alignment.
  • We're no typical agency. We're the integrated, white-label, ready to go operations management support you've been wishing existed. Build a better business, faster and more sustainably, with the expertise and skills you need to get to the next level of growth.
  • We're here to help you take the stress out of running your business just like we have for countless other business owners…
Discuss Operations Consulting
Support Options With Us
  • "The best investment in my business to date - being the magic behind the scenes as I scale."
  • "Your ability to see the business holistically and identify the bottlenecks and issues holding us back is honestly a superpower."
  • "It's been a game changer to have embedded support for the whole team with folks who get it and put people first."
  • "The processes you helped create are still in place today, years later!"
  • "Your team removed the stress and time investment from our side thus allowing us to not only bring in amazing people to our team, but also concentrate on growing our business."
  • What you provide to the world through your business is AMAZING.
  • Now it just needs to internally run SMOOTHLY.
  • But not just 'smoothly'—we’re talking about an operation that’s efficient, organized, and ready for growth.
  • And by ‘ready for growth’ we mean a well-oiled machine that can manage itself, freeing you from the day-to-day fires, letting you focus on what will move the needle, and achieving your big vision.
  • Frankly, you’re exhausted from juggling endless tasks and hoping that somehow everything will fall into place. However, the light at the end of the tunnel just keeps being out of your reach.

    We've got your back.

A Business Infrastructure System That Delivers Results

Top-Notch Consultant Expertise Within a Fully Managed Process

Top Tier
Expertise

We meticulously select only the top professionals for our team who excel in optimizing business operations
and align with our values through our rigorous vetting process.

Self-Managing Support

We "plug in" and start managing everything right away for you,
allowing you to take a breath, step back, and focus on your bigger vision.

Streamlined Onboarding

Our streamlined client onboarding process ensures thorough and efficient knowledge sharing. A typical new hire will take up to 3 months to fully onboard. Our process only takes 2 weeks.

Custom Built
To Last

We custom build and optimize
solutions for your business
directly IN your systems.
Our documentation and
training equips your team long-term.

Scalable
Services

As your business scales,
so do our services. We help
you make the most of your
resources, ramping up or
down our support for
sustainable growth.

Proven Hiring
Success

Our streamlined client onboarding
process ensures thorough and efficient knowledge sharing. A typical
new hire will take up to 3 months to fully onboard. Our process only takes 2 weeks.
50%
more efficient than traditional operations management
160+
hour ssaved on vetting, hiring, and on boarding an in-house hire
30%
reduction in operational headaches with streamlined processes and support

A Superior Approach to Business Growth
Innovative Operational Management Support That’s More Efficient and Higher Quality

Magical Teams

Flexibility and Adaptability

Virtual Assistant

Average Cost

Freelance Subcontractors

Cost Effectiveness

In-House Teams

Integration and Collaboration

Long-Term Value and Sustainability

Highly specialized in operations, finance, marketing, HR, and tech
Basic administrative skills, limited expertise
Skill/project-specific expertise, not holistic
Limited, relies on your own knowledge
Highly adaptable, scalable consulting services that grow with your business
Limited scope and adaptability
Flexible but limited to project scope
Adaptable within company scope, slower to scale
$5,000+ per month for a dynamic team
$3,500 - $10,000  per project  
$3,500 - $10,000  per project  
$8,000 - $15,000 per month
Seamless integration with your team, offering a holistic and collaborative approach
Low-cost, but limited impact and scope
Cost-effective for specific projects, not for ongoing needs
High ongoing costs due to salaries, benefits, and overheads
Delivers sustainable, long-term value with ongoing support and optimization
Integrates well for basic tasks, limited strategic collaboration
Integrates within scope for project duration only
Fully integrated, but slower and more expensive to adjust
Delivers sustainable, long-term value with ongoing support and optimization
Limited long-term impact, task-focused
Valuable during the project, no ongoing support
Strong long-term value but costly and slower to innovate

Magical Teams

Virtual Assistant

Freelance Subcontractors

In-House Teams

Flexibility and Adaptability

Highly specialized in operations, finance, marketing, HR, and tech
Basic administrative skills, limited expertise
Skill/project-specific expertise, not holistic
Limited, relies on your own knowledge

Average Cost

Highly adaptable, scalable consulting services that grow with your business
Limited scope and adaptability
Flexible but limited to project scope
Adaptable within company scope, slower to scale

Cost Effectiveness

$5,000+ per month for a dynamic team
$500 - $2,000 per month and cheaper for a reason
$3,500 - $10,000  per project  
$8,000 - $15,000 per month

Integration and Collaboration

Seamless integration with your team, offering a holistic and collaborative approach
Low-cost, but limited impact and scope
Cost-effective for specific projects, not for ongoing needs
High ongoing costs due to salaries, benefits, and overheads

Long-Term Value and Sustainability

Delivers sustainable, long-term value with ongoing support and optimization
Integrates well for basic tasks, limited strategic collaboration
Integrates within scope for project duration only
Fully integrated, but slower and more expensive to adjust
Delivers sustainable, long-term value with ongoing support and optimization
Limited long-term impact, task-focused
Valuable during the project, no ongoing support
Strong long-term value but costly and slower to innovate

Magical Teams

Virtual Assistant

Freelance Subcontractors

In-House Teams

Highly specialized in operations, finance, marketing, HR, and tech
Basic administrative skills, limited expertise
Skill/project-specific expertise, not holistic
Limited, relies on your own knowledge

Flexibility and Adaptability

Highly adaptable, scalable consulting services that grow with your business
Limited scope and adaptability
Flexible but limited to project scope
Adaptable within company scope, slower to scale

Average Cost

$5,000+ per month for a dynamic team
$500 - $2,000 per month and cheaper for a reason
$3,500 - $10,000  per project  
$8,000 - $15,000 per month

Cost Effectiveness

Seamless integration with your team, offering a holistic and collaborative approach
Low-cost, but limited impact and scope
Cost-effective for specific projects, not for ongoing needs
High ongoing costs due to salaries, benefits, and overheads

Integration and Collaboration

Delivers sustainable, long-term value with ongoing support and optimization
Integrates well for basic tasks, limited strategic collaboration
Integrates within scope for project duration only
Fully integrated, but slower and more expensive to adjust

Long-Term Value and Sustainability

Delivers sustainable, long-term value with ongoing support and optimization
Limited long-term impact, task-focused
Valuable during the project, no ongoing support
Strong long-term value but costly and slower to innovate

Magical Teams

Flexibility and Adaptability

Virtual Assistant

Average Cost

Freelance Subcontractors

Cost Effectiveness

In-House Teams

Integration and Collaboration

Long-Term Value and Sustainability

Highly specialized in operations, finance, marketing, HR, and tech
Basic administrative skills, limited expertise
Skill/project-specific expertise, not holistic
Limited, relies on your own knowledge
Highly adaptable, scalable consulting services that grow with your business
Limited scope and adaptability
Flexible but limited to project scope
Adaptable within company scope, slower to scale
$5,000+ per month for a dynamic team
$3,500 - $10,000  per project  
$3,500 - $10,000  per project  
$8,000 - $15,000 per month
Seamless integration with your team, offering a holistic and collaborative approach
Low-cost, but limited impact and scope
Cost-effective for specific projects, not for ongoing needs
High ongoing costs due to salaries, benefits, and overheads
Delivers sustainable, long-term value with ongoing support and optimization
Integrates well for basic tasks, limited strategic collaboration
Integrates within scope for project duration only
Fully integrated, but slower and more expensive to adjust
Delivers sustainable, long-term value with ongoing support and optimization
Limited long-term impact, task-focused
Valuable during the project, no ongoing support
Strong long-term value but costly and slower to innovate
Unlock Your Full Potential
Magical Teams is more than just an administrative team or chief of staff. Strategists are experienced peers who understand the nuances and challenges of running a business. Every consulting partnership includes personalized support from expert strategists who are dedicated to optimizing your business, so you can focus on revenue-generating activities.
Book A Consultation Call To Get Started
How We Work Our Magic‍
We work with clients for 12 to 18 months through our immersive Business Growth process. After accelerating your growth and optimizing your business infrastructure, we will either: 1) help hire in-house fully and ramp down into strategic advisory or supplemental skills support; or 2) help hire in-house the right roles and continue with targeted ongoing fractional support.

Start, Optimize, Scale, Sustain — We’re With You Every Stage of the Way.

Start
Kick-Off Your Business Review
‍Your journey begins with a comprehensive Business Review. During our client onboarding and in an initial kickoff session, your Operations Strategist will dive into your current operational landscape, examining your tech stack and system efficiencies, communication and documentation practices, and overall processes and team workflows. For businesses needing deeper analysis and insights, we offer an extended Business Growth Strategy or Team Growth Strategy to more thoroughly form our recommendations. We can target business areas most relevant to you, such as: culture, leadership, finances, HR, sales, org chart, team management, on/off-boarding, customer/product delivery, and client management.
Optimize
Collaborate on a Customized Strategy
‍Your journey begins with a comprehensive Business Review. During our client onboarding and in an initial kickoff session, your Operations Strategist will dive into your current operational landscape, examining your tech stack and system efficiencies, communication and documentation practices, and overall processes and team workflows. For businesses needing deeper analysis and insights, we offer an extended Business Growth Strategy or Team Growth Strategy to more thoroughly form our recommendations. We can target business areas most relevant to you, such as: culture, leadership, finances, HR, sales, org chart, team management, on/off-boarding, customer/product delivery, and client management.
Scale  
Implement and Integrate for Results
Your Operations Strategist will oversee the implementation of your customized plan, integrating seamlessly with your team and existing systems, ensuring that growth doesn’t lead to chaos but instead to sustainable success. They will manage the process from start to finish, ensuring that the strategies are effectively executed and start delivering results immediately.
Sustain
Continuous Optimization and Support
To keep your business running at peak performance, we provide a comprehensive consultant support team. This includes a dedicated and reliable Pod Team consisting of your Operations Strategist, Coordinator, and Admin focused on knowing the ins and outs of your company so we can efficiently and effectively execute on tasks and project coordination. You also have access to our diverse team of experts for additional skills expertise, expanded capacity of support, and specialized projects who will be fully managed by your dedicated Pod Team.
‍
If you're a business owner looking for the team support of your dreams... you’re in the right place—Magical Teams can help. Click here to see our consulting services.

Real-World Results with Magical Teams

Discover a few of the ways we've helped to make magic for our clients.

“Definitely saved time and increased productivity. I think rather than save money it has allowed me to maximize my revenue potential as I have more time for revenue-generating activities.

They are highly engaged, extremely talented, and have acted as an extension of my team from day one. No ball is ever dropped...and they take away the burden of a time-strapped founder having to manage someone. They take initiative, map out projects based on your pain points, and keep you up to speed with regular updates. They also have a very flexible budgeting process so you can flex up and down as your business goes through natural highs in lows in the first few years. If you’re a new or small business looking to scale, I highly recommend letting them be your “team in a box”.
-Melissa, Founder Waverly Ave Consulting
Read Case Study
Ready to Up-Level Your Business?
No need to keep stressing. Discover more freedom and ease when you finally have proper support.
Book a consultation call with us to discover how Magical Teams can help you achieve your business goals.
Your Dream Team for Every Operational Challenge
A Wide Range of Specialists with Expertise in Every Aspect of Business Operations & Management

COO & Operations Strategist

People & HR
Strategist

CFO & Financial
Advisor

CTO & Technical Strategist

Marketing
Strategist

Compliance
Advisor

Senior Operations Coordinator

Operations & Executive Associate

General FAQs

What is Magical Teams, and how can it help my business?

Magical Teams is an operations and hiring consultancy for growing teams. We provide expert support to manage your daily operations, so you can focus on growing your business. We handle everything from administrative tasks to strategic planning, making your business run smoothly and efficiently.

How does Magical Teams differ from traditional operations management solutions?

Magical Teams is an operations and hiring consultancy for growing teams. We provide expert support to manage your daily operations, so you Unlike traditional options, we offer a fully integrated team of experts who seamlessly plug into your business. We provide personalized, industry-specific support, and focus on creating systems that grow with your business, rather than just performing routine tasks.can focus on growing your business. We handle everything from administrative tasks to strategic planning, making your business run smoothly and efficiently.

What kind of businesses can benefit from Magical Teams' services?

Our services are tailored specifically for growing businesses. Whether you're a startup or a growing small business, our solutions can help streamline your operations and support your growth.

How do I know if Magical Teams is the right fit for my business?

Book a consultation call with us. We’ll review your current operations, discuss your challenges, and develop a plan to see if our services align with your needs.

Service-Specific FAQs

What is the process of working with Magical Teams, and how does it start?

Our process begins with a comprehensive business audit to understand your current operations. We then create a customized strategy like optimizing processes, integrating technology, and streamlining team management to improve efficiency and scale your business. We handle the implementation and provide ongoing support.

How do you ensure that your solutions are scalable and adaptable to my business's growth?

We measure success through various metrics, including improved efficiency, reduced administrative tasks, and enhanced operational performance. Client testimonials and case studies also showcase the tangible benefits and results achieved through our services.

Expertise and Team FAQs

What kind of expertise do your operations strategists have, and how are they vetted?

Our operations strategists bring a diverse range of expertise to your business, including:Senior Operations Strategist & Client Success Director, People Operations Strategist & Team Success Director, Operations Assistant, Senior Operations Coordinator & Tech Manager, Bookkeeper & Finance Assistant, Senior Technical, Compliance, & Strategic Advisor, Senior Financial Advisor, Marketing Director & Senior Marketing Strategist, CFO & Senior Advisor, Special Projects Manager, Operations & Executive Associate, Technical Strategist, HR Strategist, Senior Technical Coordinator

All our strategists undergo a rigorous vetting process to ensure they possess the highest level of expertise and effectiveness.

How do you match me with the right operations strategist for my business needs?

We assess your specific needs and goals during the initial consultation and then pair you with a strategist who has the relevant experience and skills to address your unique challenges.

Can I request a specific type of expert or specialist for my business?

Yes, you can request specific experts based on your needs. We’ll work with you to ensure you have the right specialist to support your business effectively.

Pricing and Cost FAQs

Are there any hidden fees or additional costs associated with your services?

We are transparent about all costs. There are no hidden fees, and we provide a clear breakdown of costs before you commit.

How do you compare to other operations management solutions in terms of cost and value?

While our services may be more specialized and comprehensive, we offer significant value through expert support and tailored solutions that enhance efficiency and drive growth, often providing better long-term results compared to other options.

Results and Success FAQs

What kind of results can I expect from working with Magical Teams, and how do you measure success?

You can expect improved efficiency, reduced administrative burden, and a more organized business. We measure success through metrics like time saved, operational improvements, and client satisfaction, as well as tracking specific business goals.

Can you share some case studies or testimonials from previous clients who have seen success with Magical Teams?

Yes, we have case studies and testimonials available that highlight how our services have helped other businesses achieve their goals and improve their operations.

Job Seeker FAQs

How can Magical Teams help me find a job that aligns with my skills and aspirations?

We offer personalized support to match you with job opportunities that fit your skills and career goals. Our team helps you navigate the job market, refine your resume, and connect with top employers.

What kind of job opportunities do you offer, and how do you connect me with top employers?

We provide access to a wide range of job opportunities across various industries. We use our network and expertise to connect you with employers looking for your specific skills and experience.

How do you support me in my job search, and what kind of guidance can I expect from your team?

Our team offers guidance throughout your job search, including resume writing, interview preparation, and career advice. We support you every step of the way to help you secure the right job.

What is the process of working with Magical Teams as a job seeker, and how do I get started?

Start by booking a consultation call. We’ll discuss your career goals, review your resume, and create a plan to help you find and secure a job that fits your aspirations.
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